Panelist Manual

A Manual for Panels, Performances, and Speakers

We are excited that you will be joining us for Florida Supercon this July 10-12, 2026! We want to make sure that you have a great experience at the show. Please use this manual as a guide for all the essential details that you need to know for your scheduled programming at Supercon.

Sincerely,
The Florida Supercon Content Team

Panel Schedule

ReedPop will schedule your panel based on availability and needs of the show. Panelists may request specific days and times. All requests will be considered, but final scheduling will be at ReedPop’s sole discretion. Please be advised that panel schedules may change. Panel organizers will be notified of required schedule changes.

Miami Beach Convention Center

Florida Supercon will be at the Miami Beach Convention Center. The convention center preliminary floor plans, capacities, and dimensions are located here.

Florida Supercon Hours

Show Floor including Main Stage, Side Quest Cosplay, Literary Central & Family HQ

Friday: 10:00 AM – 7:00 PM
* Side Quest After Dark Hours: 7:00 PM – 11:30 PM
Saturday: 10:00 AM – 7:00 PM
* Side Quest After Dark Hours: 7:00 PM – 11:30 PM
Sunday: 10:00 AM – 5:00 PM

Panels & After Dark

Friday: 12:00 PM – 11:30 PM
Saturday: 11:00 AM – 11:30 PM
Sunday: 12:00 PM – 5:00 PM

The Tavern

Friday: 11:00 AM – 11:00 PM
Saturday: 11:00 AM – 11:00 PM
Sunday: 11:00 AM – 5:00 PM

Pride Lounge

Friday: 11:00 AM –11:30 PM
Saturday: 11:00 AM – 11:30 PM
Sunday: 11:00 AM – 5:00 PM

Panelist Badges & Registration

Panels typically contain maximum (6) panelists, which includes the moderator. ReedPop does not supply moderators unless it has been discussed on a case-by-case basis with the Content Team. If your panel consists of more than (6) total participants, please communicate this with the Content Team.
Approved Panels receive up to (6) Panelist Badges. Panelist Badges are good for all (3) days of the show.
Your Panelist Badge:
- It is good for all 3 days of the show.
- Will not have your name printed on it.
- Will grant you access at 10 AM.
- Does not provide you with early Show Floor entry.
- Does not guarantee you access to panels, or first place in line.

Arrival, Setup, Timing, Storage

It is crucial that panels start and end on time. If your panel starts late, it still ends on time.
Arrive to your Panel Room at least 15 minutes in advance of your start time to ensure a smooth setup and tech check.
There are 15-30 min breaks in between each panel.
As soon as the panel before yours concludes, you may begin setting up your panel.
Panelists can use Room 242 and Room 222 to store items.

Will Call, Badge Pickup & Entrance

The Miami Beach Convention Center main entrance is 1901 Convention Center Drive.
Please pick up your Panelist Badges at Will Call. Will Call is located in the Lincoln Ballrooms of the Miami Beach Convention Center.

Will Call Hours

Thursday: 8:00 AM to 8:00 PM
Friday: 7:30 AM to 7:00 PM
Saturday 7:30 AM to 7:00 PM
Sunday 8:00 AM to 4:00 PM

Room Info: AV, Seating, Capacity

Panel Rooms and Ballrooms will not have access to WiFi. Please download any supporting media on a USB before your scheduled session

Laptops are provided in select rooms.

Dell Laptops
Bring your assets/presentation on a USB flash-drive
If preferred, you may bring your own laptop. However please be sure it can connect to HDMI as adapters are not provided.

AV Tech Sheets are coming soon

Ballroom A • Main Stage

Inquire directly with [email protected] for tech specs.

Lincoln Ballroom C-D: Workshops

Capacity about 72 seats.

1 Elmo Visual Presenter (By Request Only)
1 (KIT) Fast Fold Screen - 6'11" x 12'2"
1 PDS-902 3G
1 Projector
1 Safelock Stand W/ Skirt - 19x12"
4 Large Powered Speaker - K10 series
4 Speaker Stand - TS-100
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
3 Podium Microphone (Gooseneck)
1 Direct In Box
1 AV Cart - 37"
1 Dell Laptop- Gaming PC (5000)

Lincoln Ballroom E-H • Pop Asia

Capacity varies.

1 (KIT) Fast Fold Screen - 6' x 10'8"
1 4,500 Lumens LCD Projector - 1024x768
1 PDS-902 3G
1 Safelock Stand W/ Skirt - 19x12"
2 Large Powered Speaker - K10 series
2 Speaker Stand - TS-100
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
1 Shure QLXD Wireless Microphone (Combo Kit) - G50
1 Microphone Stand
1 Wired Mic. Clip
1 Dell Laptop- Gaming PC (5000)
1 Direct In Box

Ballroom C • The Tavern: Stage

Capacity varies.

1 LG 50" (4K)
1 (PKG) Dual Pole Monitor Stand
2 Large Powered Speaker K12 series
2 Speaker Stand
1 Wireless Microphone Combo Kit (Handheld and Clip-on) Digital
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
1 Microphone Stand
1 Direct In Box
4 Edison Power Cable - 25'
2 Power Strip
2 XLR-50'
3 XLR-25'
2 XLR-Short

Ballroom C • The Tavern: Interactive

An open interactive space. 30' x 70' area with (2) 6'x36" tables. Access to perimeter seating. There is no A/V.

Ballroom C • The Tavern: Workshops

Capacity about 72 seats.

1 LG 50" (4K)
1 (PKG) Dual Pole Monitor Stand
2 Large Powered Speaker K12 series
2 Speaker Stand
2 Wireless Microphone Combo Kit (Handheld and Clip-on) Digital
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
1 Microphone Stand
1 Direct In Box
4 Edison Power Cable - 25'
2 Power Strip
2 XLR-50'
3 XLR-25'
2 XLR-Short

Room 201/202

Capacity about 180 seats.

1 (KIT) Fast Fold Screen - 6' x 10'8"
1 4,500 Lumens LCD Projector - 1024x768
1 PDS-902 3G
1 Safelock Stand W/ Skirt - 19x12"
2 Large Powered Speaker - K10 series
2 Speaker Stand - TS-100
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
3 Podium Microphone (Gooseneck)
1 Wired Hand-held Microphone
1 Microphone Stand
1 Wired Mic. Clip
1 Dell Laptop- Gaming PC (5000)

Room 203/204/205

Capacity about 270 seats.

1 (KIT) Fast Fold Screen - 6' x 10'8"
1 4,500 Lumens LCD Projector - 1024x768
1 PDS-902 3G
1 Safelock Stand W/ Skirt - 19x12"
2 Large Powered Speaker - K10 series
2 Speaker Stand - TS-100
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
3 Podium Microphone (Gooseneck)
2 Wired Hand-held Microphone
1 Microphone Stand
1 Wired Mic. Clip
1 Dell Laptop- Gaming PC (5000)

Room 206/207/208

Capacity about 260 seats.

1 (KIT) Fast Fold Screen - 6' x 10'8"
1 4,500 Lumens LCD Projector - 1024x768
1 PDS-902 3G
1 Safelock Stand W/ Skirt - 19x12"
2 Large Powered Speaker - K10 series
2 Speaker Stand - TS-100
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
3 Podium Microphone (Gooseneck)
2 Wired Hand-held Microphone
1 Microphone Stand
1 Wired Mic. Clip
1 Dell Laptop- Gaming PC (5000)

Room 219/220: Social Gaming

An open space for interactive activities. Access to (2) 6'x36" tables and 50 perimeter chairs.

Room 212/213: Fan Meetups

An open space with some seating. (6) 72" banquet rounds, (8) chairs ea. and an open area for photos/standing.

Grand Lobby • Beer Garden

1 50" TV
2 "Wireless Microphone Combo Kit (Handheld and Clip-on) Digital"
2 Large Powered Speaker K12 series
2 Large Powered Speaker K12 series
2 Speaker Stand
1 Audio Mixer 16 CH -Behringer - 8 XLR Inputs
1 Microphone Stand
1 Direct In Box
4 Edison Power Cable - 25'
2 Power Strip
2 XLR-50'
3 XLR-25'
2 XLR-Short

Show Floor • Family HQ: Interactive

Capacity varies and caps at 66 people, side chairs available.

2 Large Powered Speaker - K10 series
2 Speaker Stand - TS-100
1 Audio Mixer 16 CH -Midas DM16 - 12 XLR Inputs
1 Wired Mic. Clip
1 Direct In Box
1 Shure QLXD Wireless Microphone (Combo Kit) - G50

Brand Guidelines

Florida Supercon has new branding! Learn more here.

Hotels, Parking & Travel

ReedPop does not pay for speaker hotel, travel, and expenses.

Get Supercon Hotel Rates

Safety, Security & Wellness

View Safety, Security, and Wellness Information

Help

Have an emergency on-site? Tech issue? Panelist Badge Issue? Stuck in line before your panel? Please don’t hesitate to contact (475) 266-6191. Inquiries made to this phone number will only be accepted on-site during show days and load-in and load-out. Inquiries are preferred via text message and may have a delayed response time. However, a quick response is the priority. Inquiries pre-show must be made by email to [email protected]. Please include Florida Supercon in the subject line.